Executive Assistant

About Tiposi

Tiposi is a Silicon Valley medical device startup developing AI-powered, microwave-based brain imaging technology — built to detect strokes and expand access to brain health screening worldwide. We combine RF innovation, custom ASICs, and machine learning to make imaging faster, safer, and more accessible than ever before.

Position Summary: We are seeking an Executive Assistant to support the CEO in managing operational functions across the organization. This role requires fluency in both Mandarin and English to facilitate communication with international stakeholders, vendors, and clinical partners. The successful candidate will manage executive operations, coordinate cross-functional projects, and serve as a key liaison for business development and vendor management activities.

Responsibilities:

• Serve as primary point of contact and filter for internal teams and external stakeholders seeking CEO engagement
• Manage executive calendar, communications, travel arrangements, and administrative operations
• Anticipate CEO needs and proactively coordinate required resources and information
• Maintain investor relations and coordinate investor communications and meetings
• Manage stakeholder relationships across clinical partners, vendors, and business development contacts
• Coordinate vendor relationships and manage supplier communications with China-based partners
• Oversee clinical relationship management and coordinate medical device partnership activities
• Lead cross-functional project coordination across engineering, marketing, and business development teams
• Prepare investor materials including presentations, business documents, and strategic communications
• Execute operational initiatives as directed by CEO
• Maintain organizational systems and ensure efficient workflow management

Requirements:

• Native or near-native fluency in Mandarin and English (speaking, reading, writing)
• Bachelor's degree from accredited four-year institution
• 2-5 years of professional experience in operations, project coordination, executive support, or related field
• Demonstrated ability to manage multiple priorities in fast-paced environment
• Strong stakeholder management and relationship coordination skills
• Excellent organizational and communication skills
• Strong independent judgment and ability to anticipate needs
• Availability for six-day work week

Preferred:

• Master's degree or MBA
• Background in healthcare, medical devices, or life sciences
• Experience managing vendor, investor, or clinical relationships
• Business analytics or engineering background

Compensation Structure

This role begins with a 3-6 month contract phase at $3,000-$6,000/month to establish mutual fit.

Upon conversion to full-time employment, salary range is $70,000-$100,000 plus equity, based on experience. Full-time benefits include health insurance (medical, dental, vision) and performance bonuses.